- Verify that vital record’s are in a safe storage area. Files, records, and storage cabinets may be wrapped in plastic for moisture protection. If necessary, temporarily relocate records to a safe storage facility off-site.
- Inventory equipment and secure a copy offsite. Take Pictures & Video.
- Create a Full Backup and take drive offsite storing in a secure watertight location such as inside a sealed protective bag off the ground in a safe. This Location should be at least 25 miles away. We highly recommend using a cloud based backup service in addition to this procedure.
- Store a hard copy of all staff’s addresses and phone numbers Home and Cell so people may communicate after the storm passes.
- Move desks, files, equipment and furniture away from un-shuttered windows. Papers, drawings, etc. should be placed inside files or desks.
- All Electrical Devices Such as Computers, Printers & Servers should be off the floor to protect from water damage from minor flooding.
- Wrap all office equipment, such as copy machine and computers, in plastic to protect against water damage from leaks etc.
- All Servers, Computers and Network Equipment should be shutdown and disconnected from all outside lines including phone, cable, data and power.
- Turn off all air conditioners, disconnect electrical equipment, turn off lights.
AFTER THE HURRICANE
- Do not turn on computer equipment if there are indications of low voltage power fluctuations, low air conditioning output, water under raised floor, broken windows or damaged equipment.
- If there is any excessive moisture do not attempt to connect equipment.
- Equipment should not be used with a generator or without proper UPS protection.